Sunbridge Stewardship District
12051 Corporate Boulevard, Orlando, FL 32817
Phone: 407-723-5935
https://www.sunbridgesd.com

Notice is hereby given that the Board of Supervisors (“Board”) of the Sunbridge Stewardship District (“District”) will hold a meeting of the Board of Supervisors on January 7, 2021 at 3:30 p.m. at the Narcoossee Community Center, 5354 Rambling Road, St. Cloud, FL 34771. Questions or comments on the Board Meeting or proposed agenda may be addressed to Lynne Mullins mullinsl@pfm.com or (407) 723-5935. A quorum (consisting of at least three of the five Board Members) will be confirmed prior to the start of the Board Meeting.

Please use the following information to join the telephonic conferencing:

Phone: 1-844-621-3956	Participant Code:	796 761 297#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm a Quorum
Public Comment Period
Consideration of the Minutes of the November 5, 2020 Board of Supervisors’ Meeting

Business Matters
Appointment of Auditor Selection Committee
Discussion Regarding Synovus Bank Fees (provided under separate cover)
Consideration of Data Sharing and Usage Agreement with Osceola County
Consideration of Right of Way Utilization Interlocal Agreement for Landscape, Hardscape, Specialty Street Signs and Irrigation (provided under separate cover)
Consideration of University of Florida Applied Research Agreement (provided under separate cover)
Ratification of Payment Authorization Nos. 109 - 115
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Supervisor Requests

Adjournment

Sunbridge Stewardship District

Minutes of the November 5, 2020 Board of Supervisors’ Meeting

MINUTES OF MEETING

SUNBRIDGE STEWARDSHIP DISTRICT BOARD OF SUPERVISORS’ MEETING
Thursday, November 5, 2020 at 3:30 p.m.

Board Members Present:

Richard Levey	Chair
Rob Adams	Vice-Chair
Brent Schademan	Assistant Secretary
Julie Salvo	Assistant Secretary
Frank Paris	Assistant Secretary Also Present:
Lynne Mullins	PFM		
Kevin Plenzler	PFM	(via phone)	
Jennifer Walden	PFM	(via phone)	
Johnathan Johnson	District Counsel	(via phone)	
Cristyann Courtney	Tavistock	(via phone)	
Christie Baxter	Poulos & Bennett	(via phone)	

FIRST ORDER OF BUSINESS	Call to Order and Roll Call

The meeting was called to order. The Board Members, staff, and public in attendance are outlined above.

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey noted for the record there were no members of the public present.

THIRD ORDER OF BUSINESS	Swearing in Newly Elected Board Members

Ms. Mullins administered the oath of office to Dr. Richard Levey, Ms. Julie Salvo and Mr. Frank Paris prior to the start of today’s meeting to establish a quorum.

FOURTH ORDER OF BUSINESS	Consideration of the Minutes from the October 1, 2020 Board of Supervisors’ Meeting

The Board reviewed the minutes for the October 1, 2020 Board of Supervisors’ Meeting.

On MOTION by Mr. Adams, seconded by Mr. Schademan, with all in favor, the Board approved the minutes for the October 1, 2020 Board of Supervisors’ Meeting.

FIFTH ORDER OF BUSINESS	Consideration of the Minutes of the November 3, 2020 Landowners’ Election Meeting

The Board reviewed the minutes for the November 3, 2020 Landowners’ Election Meeting.

On MOTION by Mr. Adams, seconded by Mr. Schademan, with all in favor, the Board approved the minutes of the November 3, 2020 Landowners’ Election Meeting.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2021-01, Canvassing and Certifying the Results of the Landowners’ Election

Ms. Mullins stated this Resolution states, Dr. Richard Levey was elected to Seat 1 with 19,232 votes, Julie Salvo was elected to Seat 2 with 19,215 votes and Frank Paris was elected to Seat 3 with 19,204 votes. So, Dr. Richard Levey, Ms. Julie Salvo and Mr. Frank Paris will each serve a 4-year term.

On MOTION by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board approved Resolution 2021-01, Canvassing and Certifying the Results of the Landowners’’ Election.

SEVENTH ORDER OF BUSINESS	Consideration of Resolution 2021-02, Election of Officers

Ms. Mullins noted our current slate is Richard as Chair, Rob as Vice Chair, Lynne Mullins as Secretary, Jennifer Walden, Brent Schademan, Julie Salvo and Frank Paris as Assistant Secretaries, Amanda Lane as Treasure and Jennifer Glasgow as Assistant Treasurer. District Staff recommends keeping the slate the same, but the Board is free to make changes as they see fit.

On MOTION by Mr. Paris, seconded by Mr. Schademan, with all in favor, the Board approved Resolution 2021-02, Election of Officers as follows: Dr. Richard Levey as Chairman, Mr. Rob Adams as Vice Chairman, Ms. Lynne Mullins as Secretary, Ms. Jennifer Walden, Mr. Brent Schademan, Ms. Julie Salvo, and Mr. Frank Paris as Assistant Secretaries, Ms. Amanda Lane as Treasure and Ms. Jennifer Glasgow as Assistant Treasurer.

EIGHTH ORDER OF BUSINESS	Consideration of Resolution 2021-03, Amending an Assessment Roll for Fiscal Year 2021 and Certifying Special Assessments for Collection

Mr. Johnson stated the request was to allow the assessments that were originally levied for collection on lands owned by Suburban Land Reserve or affiliated entities, to instead be collected pursuant to a funding agreement with the Developer. This Resolution would provide the ability to amend the assessment roll that was initially certified for collection to the County Tax Collector.

On MOTION by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board approved Resolution 2021-03, Amending an Assessment Roll for Fiscal Year 2021 and Certifying Special Assessments for Collection.

NINTH ORDER OF BUSINESS	Consideration of Budget Funding Agreement for Fiscal Year 2020-2021 Budget

Mr. Johnson stated this is in lieu of the assessments that would have been collected by County Tax Collector. This agreement is in standard form that has been have approved in prior years.

On MOTION by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board approved the Budget Funding Agreement for Fiscal Year 2020-2021 Budget.

TENTH ORDER OF BUSINESS	Consideration of Letter Agreement for Cost Share Funding of Utility Agreements

Mr. Johnson stated this has been reviewed by Mr. Beaty but would ask that the Board approve the is substantial form, to finalize the percentage. The intention of this is to recognize in the variety of conveyances and easements, that are put on the project and ultimately benefiting the District. We

are trying to avoid the duplication of legal cost to District, survey cost and so forth and ultimately ends up in the District’s name.

On MOTION by Mr. Adams, seconded by Mr. Paris, with all in favor, the Board approved the Letter Agreement for Cost Share Funding of Utility Agreements in substantial form with authorization to the Chairman to execute upon final review.

ELEVENTH ORDER OF BUSINESS	Consideration of Resolution 2021-04, Adopting an Amended Budget for Fiscal Year 2020

Ms. Mullins noted while the District did not go over budget, the District Counsel line item went over the $10,000 and/or 10% threshold. This Resolution adopts a revised budget with those notated changes.

On MOTION by Mr. Adams, seconded by Mr. Schademan, with all in favor, the Board approved Resolution 2021-04, Adopting an Amended Budget for Fiscal Year 2020.

TWELFTH ORDER OF BUSINESS	Consideration of Fiscal Year 2020 Audit Engagement Letter

Ms. Mullins stated this is so the auditor can begin to work on the audit for FY 2020.

On MOTION by Mr. Paris, seconded by Mr. Adams, with all in favor, the Board approved Fiscal Year 2020 Audit Engagement Letter.

THIRTEENTH ORDER OF BUSINESS	Consideration	of	Payment
Authorization Nos. 106 -108

The Board reviewed Payment Authorizations 106-108. Dr. Levey noted these have been approved, paid and just need to be ratified by the Board.

On MOTION by Mr. Paris, seconded by Mr. Adams, with all in favor, the Board ratified Payment Authorization Nos. 106 – 108.

FOURTEENTH ORDER OF BUSINESS	Review	of	District	Financial
Statements
September
October

The Board the monthly financials through October 2020. No action is required by the Board.

FIFTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel-	No report District Manager-	No Report Engineer-	No Report
SIXTEENTH ORDER OF BUSINESS	Supervisor Requests & Audience Comments

There were no Supervisor requests or audience comments

SEVENTEENTH ORDER OF BUSINESS	Adjournment

There was no further business to discuss. Dr. Levey requested a motion to adjourn.

ON MOTION by Ms. Salvo, seconded by Mr. Paris, the meeting November 5, 2020 meeting of the Sunbridge Stewardship District was adjourned.

 	_ 	_	 	_ 	
Secretary / Assistant Secretary	Chairman / Vice Chairman

Appointment of Auditor Selection Committee

Synovus Bank Fees
(provided under separate cover)

Data Sharing and Usage Agreement with Osceola County

December 7, 2020

Re: Confidential Parcels

Due to legislation enacted in 2019, the security of confidential parcel information within our records has become more stringent. Since you receive information from our office which may contain confidential parcels, we require an authorized agent to sign the enclosed Memo of Understanding in order to continue providing our data.

It is imperative you sign and return the original form to our office. Failure to do so will result in information requests not being fulfilled until receipt of the original.

Should you have any questions regarding this matter, please contact Kenny Pennington at (407) 742-5000 or by email at kpen@p roperty-appraiser .org.

Sunbridge Stewardship District

This Data Sharing And Usage Agreement, hereafter referred to as "Agreement," establishes the terms and conditions under which the Sunbridge Stewardship District, hereafter referred to as agency, can acquire and use Osceola County Property Appraiser (OCPA) data that is exempt from Public Records disclosure as defined in FS 11 9.071.
The confidentiality of personal identifying and location information including: names, physical, mailing, and street addresses, parcel ID, legal property description, neighborhood name, lot number, GPS coordinates, or any other descriptive property information that may reveal identity or home address pertaining  to  parcels  owned  by individuals that have received exempt/confidential status, hereafter referred to as confidential personal  identifying and location information, will be protected as follows:
The agency will not release confidential personal identifying and location information that may reveal identifying and location information of individuals exempted from Public Records disclosure.
The agency will not present the confidential personal identifying and location information in the results of data analysis (including maps) in any manner that would reveal personal identifying and location information of individuals exempted from Public Records disclosure .
The agency shall comply with all State laws and regulations governing the confidentiality of personal identifying and location information that is the subject of this Agreement.
The agency shall ensure any employee granted access to confidential personal identifying and location information is subject to the terms and conditions of this Agre ement.
S. The agency shall ensure any third party granted access to confidential personal identifying and location information is subject to the terms and conditions of this Agreement. Acceptance of these terms must be provided in writing to the agency by the third party before personal identifying and location information is released .
6. The terms of this Agreement shall commence on January 1, 2021 and shall run until December 31, 2021, the date if signature by the parties notwithstanding. This Agreement shall not automatically renew. A new agreement will be provided annually for the following year.
IN WITNESS THEREOF, both the Osceola County Property Appraiser, through its duly authorized representative, and the agency, through its duly authorized representative, have hereunto executed this Data Sharing and Usage Agreement as of the last below written date.

OSCEOLA COUNTY PROPERTY APPRAISER

Signatur e:_ _ _ _ _ _ _ _ _ _ _ _

Pri nt:	Katrina S. Scarborough
Dat e :_ _ _ _ _ _ _ _ _ _ _ _ _ _

Sunbridge Stewardship District

Signat  ur  e: 	_ Print :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Title:_  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _

Dat_e:	_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Please returned signed original copy in the enclosed self-addressed envelope, no later than January 31, 2021

Right of Way Utilization Interlocal Agreement for Landscape,
Hardscape, Specialty Street Signs and Irrigation
(provided under separate cover)

University of Florida Applied Research Agreement
(provided under separate cover)

Payment Authorization Nos. 109-115

Payment Authorization No. 109
10/30/2020

Item
No.	Vendor	Invoice
Number	General
Fund	Fiscal
Year	

1	
Poulos & Bennett
Engineering Services Through 09/30/2020	

18-203(20)	

$	52.00	

 	FY 2020		
		
TOTAL	
$	52.00		

52.00
-	FY 2020	
	FY 2021	

Board Member

Payment Authorization No. 110
11/6/2020

Item	
Vendor	
Invoice	
General	
Fiscal	
No.		Number	Fund	Year	

1	
Florida Department of Economic Opportunity				
	FY 2021 Special District Fee	83569	$	175.00	 	FY 2021		
2	Hopping Green & Sams				
	General Counsel Through 09/30/2020	118217	$ 4,188.40	 	FY 2020		
3	Osceola News-Gazette				
	Legal Advertising for Meeting on 11/05/2020	256491	$	91.97	 	FY 2021		
4	OUC				
	Acct: 5981605831 ; Service 10/02/2020 - 11/02/2020	--	$	18.33	 	FY 2021		
		
TOTAL	
$ 4,473.70		

4,188.40
285.30	FY 2020	
	FY 2021	

Board Member

Payment Authorization No. 111
11/13/2020

Item
No.	Vendor	Invoice
Number	General
Fund	Fiscal
Year	

1	
Irrigation Systems
6200 Even Cyrils Dr Irr ; Service 10/02/2020 - 11/02/2020	

--	

$	950.40	

 	FY 2021		
2	PFM Group Consulting
DM Fee: November 2020	
DM-11-2020-0029	
$ 5,833.33	

 	FY 2021		
		
TOTAL	
$ 6,783.73		

Board Member

Payment Authorization No. 112
11/20/2020

Item
No.	Vendor	Invoice
Number	General
Fund	Fiscal
Year	

1	
PFM Group Consulting
October Postage	

OE-EXP-11-42	

$	4.00	

 	FY 2021		
2	VGlobalTech
November Website Maintenance	
2089	
$	100.00	

 	FY 2021		
		
TOTAL	
$	104.00		

Board Member

Payment Authorization No. 113

12/4/2020

Item	
Vendor	
Invoice	
General	
No.		Number	Fund	

1	
Hopping Green & Sams			
	General Counsel Through 10/31/2020	118679	$ 5,506.01	
2	OUC			
	Acct: 5981605831 ; Service 11/02/2020 - 12/02/2020	--	$	18.33	
3	Poulos & Bennett			
	Engineering Services Through 10/31/2020	18-203(21)	$	380.00	
4	VGlobalTech			
	December Website Maintenance	2166	$	100.00	
		
TOTAL	
$ 6,004.34	

Board Member

1	Irrigation Systems
6200 Even Cyrils Dr Irr ; Service 11/02/2020 - 12/01/2020	
Acct: 54823862	
$	918.24	
2	PFM Group Consulting
Reimbursables: November 2020	
112963	
$	11.23	
Reimbursables: November 2020	112964	$	33.11	
DM Fee: December 2020	DM-12-2020-0042	$ 5,833.33	
Postage: November 2020	OE-EXP-12-45	$	1.50	
	
TOTAL	
$ 6,797.41	

Board Member

1	Department of Economic Opportunity
Late Fee	
83569	
$	25.00	
2	Hopping Green & Sams
General Counsel Through 11/30/2020	
119246	
$ 3,461.00	
3	Poulos & Bennett
Engineering Services Through 11/30/2020	
18-203(22)	
$	100.00	
	
TOTAL	
$ 3,586.00	

Board Member

Sunbridge Stewardship District

District’s Financial Position and Budget to Actual YTD

Statement of Financial Position As of 11/30/2020

General Fund	Capital Projects
Fund

Utility Fund	Total

Current Assets	Assets		
General Checking Account	$1,643.52						$1,643.52	
Assessments Receivable	69,892.29						69,892.29	
Deposits	240.00						240.00	
Utility Revenue					$172,941.28		172,941.28	
Utility Operating					483,161.03		483,161.03	
Utility Revenue System Development					83,835.00		83,835.00	
Accounts Receivable					11,412.17		11,412.17	
Total Current Assets	$71,775.81		$0.00		$751,349.48		$823,125.29	

Property, Plant & Equipment								
Fixed Assets - Other	
			$2,000.00		$2,000.00	
Total Property, Plant & Equipment	$0.00	$0.00		$2,000.00		$2,000.00	
Total Assets	
$71,775.81	$0.00		$753,349.48		$825,125.29	

Liabilities and Net Assets						
Current Liabilities
Accounts Payable	
$37,828.62					
$37,828.62	
Deferred Revenue	69,892.29					69,892.29	
Accounts Payable				$65,222.66		65,222.66	
Due to Developer				150,000.00		150,000.00	
Deposits				17,823.04		17,823.04	
Accrued Expenses Payable	
			7,500.00		7,500.00	
Total Current Liabilities	$107,720.91	$0.00		$240,545.70		$348,266.61	

Long Term Liabilities										
System Dev. Charge - Water					$431,250.00		$431,250.00	
System Dev. Charge - Wastewater					282,555.00		282,555.00	
Total Long Term Liabilities	$0.00		$0.00		$713,805.00		$713,805.00	
Total Liabilities	$107,720.91		$0.00		$954,350.70		$1,062,071.61	

Net Assets
Net Assets, Unrestricted	

($44,085.70)						

($44,085.70)	
Current Year Net Assets, Unrestricted	(300.00)						(300.00)	
Net Assets - General Government	29,036.52						29,036.52	
Current Year Net Assets - General Government	(20,595.92)						(20,595.92)	
Net Assets, 270					($167,736.82)		(167,736.82)	
Current Year Net Assets, 270					(33,264.40)		(33,264.40)	
Total Net Assets	($35,945.10)		$0.00		($201,001.22)		($236,946.32)	
								
Total Liabilities and Net Assets	$71,775.81		$0.00		$753,349.48		$825,125.29	

Statement of Activities As of 11/30/2020

General Fund	Capital Projects
Fund

Utility Fund	Total

Revenues

On-Roll Assessments	$283.34						$283.34	
Developer Contributions	5,381.00						5,381.00	
Inter-Fund Transfers In	(300.00)						(300.00)	
Inter-Fund Transfers In			$300.00				300.00	
Water - Residential Customers					$10,913.88		10,913.88	
Water - Commercial Customers					5,263.71		5,263.71	
Wastewater - Residential Customers					13,049.15		13,049.15	
Admin Late Fees					80.00		80.00	
Inspection Fees					195,145.27		195,145.27	
Plan Review Fees					10,184.00		10,184.00	
Meter Installations Fees					54,600.00		54,600.00	
Backflow Installation Fees					10,115.00		10,115.00	
Wastewater Install/Connection					14,625.00		14,625.00	
Initial Connection Fees					6,950.00		6,950.00	
Other Income & Other Financing Sources					126,248.09		126,248.09	
Total Revenues	$5,364.34		$300.00		$447,174.10		$452,838.44	

D&O Insurance	$2,421.00						$2,421.00	
Management	11,666.66						11,666.66	
Assessment Administration	7,500.00						7,500.00	
Postage & Shipping	4.00						4.00	
Legal Advertising	364.87						364.87	
Web Site Maintenance	200.00						200.00	
Dues, Licenses, and Fees	175.00						175.00	
Electric	18.33						18.33	
General Insurance	2,960.00						2,960.00	
Irrigation	950.40						950.40	
Engineering					$22,916.63		22,916.63	
District Counsel					746.00		746.00	
ContractServices - Accounting					18,333.37		18,333.37	
Contractual Services					124,194.22		124,194.22	
Water					28,930.40		28,930.40	
Inspection Expense					195,169.76		195,169.76	
Plan Review Expense					10,184.00		10,184.00	
Meter Installation Expense					50,468.75		50,468.75	
Backflow Installation Expense					9,753.75		9,753.75	
Wastewater Connection Expense					14,025.00		14,025.00	
Miscellaneous Customer Service Expense					5,546.25		5,546.25	
Miscellaneous Expense					170.37		170.37	
Total Expenses	$26,260.26	$0.00	$480,438.50	$506,698.76	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$0.00		$0.00		$0.00	
Change In Net Assets	($20,895.92)		$300.00		($33,264.40)		($53,860.32)	

Net Assets At Beginning Of Year	
($15,049.18)		
($300.00)		
($167,736.82)		
($183,086.00)	

Net Assets At End Of Year	
($35,945.10)		
$0.00		
($201,001.22)		
($236,946.32)	

Expenses

Other Revenues (Expenses) & Gains (Losses)

Budget to Actual
For the Month Ending 11/30/2020

Year To Date

Actual	Budget	Variance

FY 2021
Adopted Budget

Revenues

On-Roll Assessments	$	283.34		$	34,479.16		$	(34,195.82)		$ 206,875.00	
Developer Contributions	5,381.00		-		5,381.00		-	
Net Revenues	$	5,664.34		$	34,479.16		$	(28,814.82)		$ 206,875.00	

General & Administrative Expenses

D&O Insurance	$	2,421.00		$	450.00		$	1,971.00		$	2,700.00	
Trustee Services	-		1,000.00		(1,000.00)		6,000.00	
Management	11,666.66		11,666.66		-		70,000.00	
Engineering	-		2,000.00		(2,000.00)		12,000.00	
Dissemination Agent	-		833.34		(833.34)		5,000.00	
District Counsel	-		4,166.66		(4,166.66)		25,000.00	
Assessment Administration	7,500.00		1,250.00		6,250.00		7,500.00	
Reamortization Schedules	-		20.84		(20.84)		125.00	
Audit	-		1,000.00		(1,000.00)		6,000.00	
Travel and Per Diem	-		83.34		(83.34)		500.00	
Telephone	-		33.34		(33.34)		200.00	
Postage & Shipping	4.00		50.00		(46.00)		300.00	
Copies	-		83.34		(83.34)		500.00	
Legal Advertising	364.87		1,333.34		(968.47)		8,000.00	
Web Site Maintenance	200.00		400.00		(200.00)		2,400.00	
Dues, Licenses, and Fees	175.00		162.50		12.50		975.00	
Electric	18.33		-		18.33		-	
General Insurance	2,960.00		533.34		2,426.66		3,200.00	
Irrigation	950.40		-		950.40		-	
Landscaping Maintenance & Material	-		6,333.34		(6,333.34)		38,000.00	
Contingency	-		1,079.12		(1,079.12)		6,475.00	
Lighting	-		2,000.00		(2,000.00)		12,000.00	
Total General & Administrative Expenses	$	26,260.26		$	34,479.16		$	(8,218.90)		$ 206,875.00	

Total Expenses

  $	26,260.26 

   $	34,479.16 

   $	(8,218.90)

  $ 206,875.00 

  	 

Net Income (Loss)

$	(20,595.92)	$

-	$	(20,595.92)	$	-